Try an online project management system that will free you up to do more strategic thinking while cutting your administrative workload on projects.
In this article, we will discuss on how effectively a project management system can help you not only to manage projects but also grow your business with no much effort.
Why you need it?
Successful projects are the ones that are completed on time and budget. But, if you manage multiple projects using spreadsheets, it becomes next to impossible to meet deadlines. Project management system allows one centralized space, wherein you can collaborate multiple projects in real-time enabling you and your team members know what is going on, and what needs to be done to ensure deadlines are met.
- Add/edit project (no delete option ensuring you never lose data)
- Quick search of projects
- Creating milestones
- Real-time communication
- Add members
- Add message/topics
- Attach files
- Check project status
One of the most added advantage using a project management system, you'll have no location barrier which means you can hire the best employees no matter which part of the globe there are in. You don't have to worry about negotiating skills as this system allows you add members who can perform project activity from the place they are, it may be the next city, state, or even country. With a centralized platform you can easily notify members on-the-go to avoid miscommunication, which has been the major issue using spreadsheets.
- Add/edit team members
- Invite members partly
- Automatic notifications
- Real-time insights of each member
No matter whether you have a single project in hand or multiple to deal with, resource capability planning is crucial. Offering real-time insights of your projects in one screen, you have a better chance to effectively manage project resource - time, money, etc.
- Define team members (Partly include members as per requirements)
- Real-time insights (Know who is doing what)
- Creating milestones (project and cost phases)
Allocating activity to members for a particular project individually becomes a real nightmare, when done manually. This increases the chance of miscommunication which in turn delays the project completion. Project management system makes activity management a cakewalk! Assign activity to multiple team members in a one click, include deadlines, and check progress status in real-time. This way you can take measures to boost efficiency and ensure that the project is completed on time.
- Assign infinite members to same activity
- Auto notification sent to members as and when activity is created
- Create deadline for each activity/sub-activities
- Check progress status in real-time
Tracking project progress is time-taking and error-prone using spreadsheets, therefore it becomes very crucial to have a reporting tool in place to ensure a smooth flow. Adopting a project management system, you can view all your projects and team members in real-time that will allow you get clear insights of what has been done and what has to be done, ensuring that you don't miss the deadline.
- Get reports for a particular or all team members
- For a particular project or all projects
- For particular activity/sub-activities
Clients come up with changes every now and then until the project is completed, therefore keeping all members in loop becomes very important to avoid delays. But at the same time it becomes very difficult to immediately notify multiple members in-one-go when done manually. This is where project management system is of a great use. Adding an activity, message, topic for one or multiple team members becomes easy and will automatically send alerts to assigned members on-the-go. This way you can be rest assured that important announcements are not missed.
- Add/edit announcement
- Auto-alert team members
Being a project manager, there are some elements of the project that you would like to keep confidential to some members. And, when managing projects through spreadsheets it becomes difficult to do so. However, a project management system will allow you privacy settings that you can set for each member and client.
- General settings
- Invoice notifications
- Team documentations
To wrap up, a good project management system not only results in less use of efforts, resource and cost, but at the same time offers easy project collaborations, real-time communications and insights to identify what is going on in the project. And let's not forget: adopting a cloud based project management system you keep your overall business cost under control.